With the current situation across the globe, businesses have opted for a remote workforce which will help keep employees safe and productive in their work. This shift has also necessitated the need for virtual business operations in order to continue providing clients with quality services while ensuring continuity of operations. The constant innovation in technology has made this move quite easy for many businesses because they can incorporate top-notch technology in order to produce excellent services and ensure all employees are included in the virtual business processes. Therefore, it is important to ensure that you adopt measures to smoothen and streamline these virtual operations in order to ensure it works for the good of the business. While the transition may not be easy for some companies, here are some tips to help you smoothen virtual business operations.
Make Business Meetings Efficient
This has become the current norm in many businesses across the country. Virtual business meetings need to be streamlined in order to ensure everyone pays attention to the subject matter and not get distracted along the way. Ensure you distribute the topic of the meeting prior to the virtual meeting so that everyone can be prepared in advance. In addition, there are numerous meeting room solutions that you can incorporate into your business that will help with better communication via video conferencing with your team.
Also, allow your employees to interact before the agenda of the meeting starts for them to catch up on matters that do not work-related and foster bonds within your team.
Business calls are very important whether to your employees or your clients. Business calls spread the message that you care and are an inclusive business. Therefore, it is important to ensure that you streamline this business process. There are numerous cloud-based technology platforms that can help with scheduling calls. These tasks can be quite difficult, especially if there will be many participants involved. You can use online polling to help determine the right date to schedule a call. More often than not, this date will have been chosen by most of your participants, which means they will be ready for the call on the chosen date. It is also important to take advantage of the current technology in scheduling business calls such as video conferencing apps in order to ensure smooth delivery of required information.
It is important to ensure that your employees are on track with their individual and team projects. Therefore, there are a variety of tools that you can provide for your teams, such as time-tracking and chat tools to help them complete and submit their tasks on time. Chat tools help your employees in discussing important points and coming up with better ideas. Time tracking tools help your employees in managing their time properly so that they can accomplish tasks within the required timeframe. Also, provide open channels that they can relay their work to their supervisors or managers for approval.
Managing Work Hours
Managing virtual employees may be quite challenging, especially in meeting deadlines and managing their work hours. Therefore, it is important to incorporate time tracking tools that will help you track the amount of time they work o company projects. This will help you gauge the productivity of every employee. Poor time management may result in inconsistent results, which will reflect poor business performance. There are many distractions when employees work from home, and therefore, it is important to better manage their time through a time tracking tool.
Time and Attendance
Virtual business operations is a completely new phenomenon for most companies. Therefore, it is important to help your employees adapt to this move efficiently. One area your employees may lag behind is on time and attendance. Have a time software where employees can clock in and out to know the number of hours spent on company work. This will help you know how productive your virtual workforce is and enhance their performance.
Schedule Regular Video Calls
Check on your employees on a regular basis, especially through video calls. Bringing your team together through video calls will help them recreate the in-office meetings, which will, in turn, help in boosting their productivity. Video calls also prevent employees from being lonely and unproductive in their work. Also, through video calls, your virtual team can ask pressing questions and get answers to problems they may be experiencing in their projects. Video calls also reduce the likelihood of any misunderstanding of instructions.
Set Clear Goals
Having clear goals will help each and every member work towards the same goal. It ensures that your virtual team moves as a cohesive unit because each employee will know what is expected of them. Therefore, ensure you set the right standards for your team.